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Somerville, NJ

2017 SPD Youth Academy Registration

With SeamlessGov, Somerville PD reduced its Youth Academy application process from 2 weeks to less than a day.

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2017 SPD Youth Academy Registration

Somerville, NJ

Overview:

Somerville PD dramatically decreased its registration time for its Youth Academy by going Seamless.

  • Champion:

    Vito Spadea, Police Officer

  • Savings:

    With SeamlessGov, Somerville PD reduced its Youth Academy application process from 2 weeks to less than a day.

  • Department:

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Old Process

The future of government shouldn't involve a fax machine.

The initial process started with us giving the teachers a copy of the form in school. The teachers would distribute to the students who would then go home to parents to sign up for the Youth Academy Class. 

After that, parents take awhile to sign them up. When completed, the students would turn the application into school, and then the schools would call or email me to send over the completed applications.

All of that process also involved me having to turn down applicants as well. Last year, an intern had to take all handwritten applications, and then MAKE a spreadsheet of all the info manually.

New Process

In minutes we were able to convert the existing process into a smart online experience.

In the new process, we sent the teachers the link to the application who either printed it out to give to the kids, or forwarded the link to the parents themselves. After either of those options, the parents would then go online to fill out the application.

On top of that, it was easy to accept & reject applications, and all the data was there for us as opposed to having to process and create a spreadsheet manually.

Savings

By making the process smart we enhanced the experience while saving valuable time and money.

With SeamlessGov, Somerville PD reduced its Youth Academy application process from 2 weeks to less than a day.

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Testimonial

Vito Spadea, Police Officer

"With SeamlessGov, I love the fact that you're able to get the application data in a digestible dashboard that gives you the ability to export instantaneously. Last year, an intern had to take all handwritten applications and make a spreadsheet of all the info manually. Additionally the info is wrong and it's hard to read. For us, eligibility is very important."

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