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Stephenson County

Claim Form

The county has saved an estimated 15 minutes per submission. Assuming the county receives about 200 submissions per month that totals 50 hours per month saved. If we estimated that each form cost the county about $18 per submissions the county saves an estimated $3,600 per month on the 200 submissions.

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Claim Form

Stephenson County

Overview:

Stephenson County saves plenty of time and money converting one form. See how.

  • Champion:

  • Savings:

    The county has saved an estimated 15 minutes per submission. Assuming the county receives about 200 submissions per month that totals 50 hours per month saved. If we estimated that each form cost the county about $18 per submissions the county saves an estimated $3,600 per month on the 200 submissions.

  • Department:

    $43,200 a year

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NOTE: These forms are public. Please do NOT press SUBMIT.

Old Process

The future of government shouldn't involve a fax machine.

Claims were previously submitted in hard copy form, along with pages of copied documentation, to my office for processing. There are several hundred such forms submitted each month, with each then having to be hand-numbered and all the information entered a second time into an Accounts Payable database. Each form takes between 5-10 minutes to complete, has to be hand-delivered to my office, and then we spend approximately 20 minutes each to fully process through to payment.

New Process

In minutes we were able to convert the existing process into a smart online experience.

Claim form completed and delivered. along with supporting documentation, electronically. Treasurer's office processes partially using a CSV file imported into our Accounts Payable system, which generates a claim number and prepares the payment file.

Savings

By making the process smart we enhanced the experience while saving valuable time and money.

The county has saved an estimated 15 minutes per submission. Assuming the county receives about 200 submissions per month that totals 50 hours per month saved. If we estimated that each form cost the county about $18 per submissions the county saves an estimated $3,600 per month on the 200 submissions.

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